Tejesh Bandaru

Product Designer, SaaS & AI

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Tejesh Bandaru

Product Designer, SaaS & AI

Astria Digital – Reimagining Employee Onboarding

Astria Digital – Reimagining Employee Onboarding

Astria Digital – Reimagining Employee Onboarding

Project Overview

Project Overview

Project Overview

Astria Digital’s HR team managed hiring through multiple tools including LinkedIn, Excel, PC folders, and emails. This fragmented approach made tracking candidates difficult and slowed down the hiring process. The CEO asked for a single, unified portal to streamline the onboarding process, with no predefined documentation—just an urgent requirement.

Astria Digital’s HR team managed hiring through multiple tools including LinkedIn, Excel, PC folders, and emails. This fragmented approach made tracking candidates difficult and slowed down the hiring process. The CEO asked for a single, unified portal to streamline the onboarding process, with no predefined documentation—just an urgent requirement.

Astria Digital’s HR team managed hiring through multiple tools including LinkedIn, Excel, PC folders, and emails. This fragmented approach made tracking candidates difficult and slowed down the hiring process. The CEO asked for a single, unified portal to streamline the onboarding process, with no predefined documentation—just an urgent requirement.

Client

Client

Client

Astria Digital

Astria Digital

Astria Digital

Role

Role

Role

UX Designer (Solo)

UX Designer (Solo)

UX Designer (Solo)

Scope

Scope

Scope

Full recruitment workflow, from resume to onboarding

Full recruitment workflow, from resume to onboarding

Full recruitment workflow, from resume to onboarding

Timeline

Timeline

Timeline

3 Weeks

3 Weeks

3 Weeks

My Role

My Role

My Role

As the sole designer, my responsibilities included:

As the sole designer, my responsibilities included:

As the sole designer, my responsibilities included:

  • Directly discussing requirements with the CEO

  • Rapidly designing over 10 modules within 2 days

  • Refining key modules based on direct HR feedback

  • Preparing comprehensive designs and annotations for developers

Understanding the Workflow

Understanding the Workflow

Understanding the Workflow

I first mapped the actual onboarding journey:

  • Clarified the steps HR followed upon receiving resumes

  • Understood interview scheduling issues

  • Identified document collection challenges

My Process

My Process

My Process

Initially, I quickly delivered:

Initially, I quickly delivered:

Initially, I quickly delivered:

  • Essential UI screens for primary modules (Resume, Offer, NDA, Profile) in just 2 days

  • Further refined the Interview module based on direct feedback from the HR team

In refining the Interview module, I included:

In refining the Interview module, I included:

In refining the Interview module, I included:

  • Clear indicators for scheduling status

  • Availability and assignment details for interviewers

  • Email templates for streamlined communication

  • A clear interface for feedback and round management

The Impact

The Impact

The Impact

This new system allowed HR to:

This new system allowed HR to:

This new system allowed HR to:

  • Efficiently manage candidate tracking

  • Automate email communication

  • Minimize delays and reduce errors

  • Efficiently manage candidate tracking

  • Automate email communication

  • Minimize delays and reduce errors

  • Efficiently manage candidate tracking

  • Automate email communication

  • Minimize delays and reduce errors

What I Learned

What I Learned

What I Learned

Through this project, I learned to effectively:

Through this project, I learned to effectively:

Through this project, I learned to effectively:

  • Quickly grasp and simplify undocumented workflows

  • Prioritize immediate user needs while considering future scalability

  • Develop straightforward, practical solutions to real-world problems

  • Quickly grasp and simplify undocumented workflows

  • Prioritize immediate user needs while considering future scalability

  • Develop straightforward, practical solutions to real-world problems

  • Quickly grasp and simplify undocumented workflows

  • Prioritize immediate user needs while considering future scalability

  • Develop straightforward, practical solutions to real-world problems

This project directly reflected my authentic approach to solving real issues faced by HR teams.

This project directly reflected my authentic approach to solving real issues faced by HR teams.

This project directly reflected my authentic approach to solving real issues faced by HR teams.

Onboarding Portal Prototype

Onboarding Portal Prototype

Onboarding Portal Prototype